IT Asset Disposal Policy

Last Updated on July 5, 2026

Welcome to Marketeq Digital Inc. (hereinafter referred to as "Marketeq," "we," "us," or "our"). This IT Asset Disposal Policy (the "Policy") describes how Marketeq disposes of information technology assets in a secure and responsible manner. The proper disposal of IT assets is essential to protecting data and to complying with applicable environmental and data protection requirements. This Policy supplements our Data Encryption and Security Policy and Data Retention Policy. If you have any questions regarding this Policy, you may contact us at legal@marketeqdigital.com.

1. Purpose and Scope

The purpose of this Policy is to establish requirements for the secure and responsible disposal of IT assets. This Policy applies to IT assets owned or controlled by Marketeq, including computers, storage media, mobile devices, and other equipment capable of storing data. It reflects our commitment to protecting data throughout the lifecycle of our IT assets and to disposing of them responsibly. This Policy applies to all personnel and, where relevant, to third parties involved in the disposal of our IT assets. It forms part of our broader information governance and security framework.

2. Risks Associated with IT Asset Disposal

Marketeq recognizes that the disposal of IT assets can present significant risks if not handled properly. IT assets may retain data even after files appear to have been deleted, and improper disposal can lead to unauthorized access to sensitive information. In addition, IT assets may contain materials that require responsible environmental handling. This Policy is intended to address both the data protection and environmental risks associated with IT asset disposal. Managing these risks is essential to protecting data and to acting responsibly.

3. Secure Data Removal

Before an IT asset is disposed of, Marketeq takes appropriate steps to ensure that any data stored on it is securely removed. Depending on the nature of the asset and the sensitivity of the data, secure removal may involve data wiping, degaussing, or the physical destruction of storage media. We seek to ensure that data cannot be recovered from disposed assets. Secure data removal is a critical safeguard in the disposal of IT assets. We apply methods appropriate to the sensitivity of the data involved.

4. Disposal Methods

Marketeq disposes of IT assets using appropriate methods that protect data and support responsible environmental handling. Depending on the circumstances, disposal may involve secure destruction, recycling, or the transfer of assets to a qualified disposal provider. We seek to ensure that disposal is carried out in a manner consistent with applicable law and our security standards. The chosen disposal method reflects the nature of the asset and the associated risks. We prioritize both data protection and responsible disposal.

5. Use of Third-party Disposal Providers

Where Marketeq engages third parties to dispose of IT assets, we take reasonable steps to ensure that they handle the assets securely and responsibly. We seek to engage providers who can demonstrate appropriate data destruction and environmental practices. Where appropriate, we require such providers to certify the secure destruction of data. We monitor the performance of disposal providers as part of our vendor management activities. Engaging responsible disposal providers helps to ensure that our assets are disposed of appropriately.

6. Environmental Responsibility

Marketeq is committed to disposing of IT assets in an environmentally responsible manner. We seek to recycle or reuse assets where appropriate and to ensure that hazardous materials are handled in accordance with applicable environmental requirements. We recognize the environmental impact of electronic waste and seek to minimize it. Responsible environmental practices are an important element of our approach to IT asset disposal. We consider environmental responsibility alongside data protection in our disposal decisions.

7. Record-Keeping

Marketeq maintains appropriate records relating to the disposal of IT assets, including records of the assets disposed of and the methods used. Where third-party providers are used, we retain relevant certificates of destruction or disposal where appropriate. Accurate record-keeping supports accountability and enables us to demonstrate that assets have been disposed of securely. We handle disposal records in accordance with applicable law and our Data Retention Policy. Proper documentation is an important element of responsible IT asset disposal.

8. Responsibilities

Personnel are responsible for handling the disposal of IT assets in accordance with this Policy and for not disposing of assets through unauthorized means. Those with specific responsibilities for IT asset management oversee the implementation of this Policy. Personnel must not retain, repurpose, or dispose of IT assets in a manner that circumvents our secure disposal procedures. Shared responsibility supports the secure and responsible disposal of our IT assets. We treat compliance with this Policy as important to protecting data.

9. Changes to This Policy

Marketeq reserves the right to modify or update this IT Asset Disposal Policy at any time to reflect changes in our practices, technology, or legal requirements. Any changes will become effective upon posting the revised Policy, and we encourage you to review it periodically. Where changes are material, we will endeavor to communicate them through appropriate means.

10. Contact Information

If you have any questions, concerns, or requests regarding this IT Asset Disposal Policy, please contact us at legal@marketeqdigital.com. We are committed to disposing of IT assets securely and responsibly and to addressing your inquiries promptly and professionally.